Who this guide is for
For job seekers writing in English, including multilingual applicants, career changers, recent graduates, and experienced professionals adapting a letter for a particular vacancy.
Start with the vacancy, not a polished template
Before revising, identify two or three priorities in the job description and pair each with evidence you can substantiate. A customer support vacancy might emphasize handling escalations, documenting cases, and working across teams. Your letter should address the priorities you genuinely meet rather than repeat every keyword.
Give Humanizely your draft, the relevant job requirements, and clear boundaries: preserve job titles, employment dates, qualifications, and results; do not add experience. Remove private contact details or confidential employer information you do not need to process. If your draft lacks a reason for choosing the organization, supply one based on a verified detail, such as the responsibilities described in the posting.
Make professional English direct and specific
Replace ceremonial openings such as “I hereby wish to express my profound interest” with a direct application statement. Then move quickly to evidence. “I am an exceptional communicator” asks the reader to trust an adjective; describing how you explained account issues to customers gives them something to assess.
Keep ownership precise. “Supported,” “coordinated,” and “led” describe different responsibilities and are not interchangeable upgrades. Use active sentences where they clarify who did what, but avoid starting every sentence with “I.” Choose consistent British or American spelling based on the employer and application context. Professional English can be warm and straightforward without slang, exaggerated enthusiasm, or unnecessarily elaborate vocabulary.
Check the revised letter against your records
Compare the output with your original draft, résumé, and vacancy before submitting. Check names, dates, figures, units, reporting periods, and whether a result belongs to you or a team. Never turn a contribution into sole ownership or change a percentage into percentage points. If the letter refers to a company announcement, verify the source and retain any necessary attribution.
Review the complete argument: an opening naming the role, one or two evidence-led paragraphs, a credible reason for applying, and a courteous close. Follow the employer’s length and submission instructions. Read the letter aloud and replace any wording you would struggle to explain in an interview. Humanizely can revise expression; it cannot verify your work history or determine whether an employer permits AI assistance.
